As I am sure most of you are aware, Ontruiming (also known as Evacuation) has become a pressing issue in the last few days. Especially after the incorrect and unauthorised mass email that was sent out this morning.
At the beginning of the year the 2010/2011 Prim Committee saw Evacuation as a matter that needed to be addressed with regards to regulations and procedures. The 2010/2011 Prim Committee thus met with Commercial Services and discussed the drafting of a document regulating Evacuation procedures, as well as setting out a fair system of remuneration with regards to those who evacuate. A draft document was then adapted to state that all residences would be required to evacuate for all University holidays (now including March and September holidays), without any exceptions.
This Draft Evacuation Policy was discussed by the 2010/2011 Prim Committee, at the Prim Committee Meeting, on 19 April; consensus was found by the 2010/2011 Prim Committee, that there was approval with regards to the procedures set out in the policy; and that there was approval with regards to the remuneration system for evacuation (this remuneration system, entails that each residence is remunerated per bed they make available during evacuation, whether used or not in the holidays); but that with regards to all residences having to evacuate for every University holiday, there was disapproval. The 2010/2011 Prim Committee thus did not accept this Evacuation Policy as a whole.
However it is important to note that this Evacuation Policy, will be operational until the end of 2012. It was drafted as a temporary solution to the pertinent problem of evacuation. It is aimed that in the course of next year a Task Team will be assembled to evaluate the whole process and system of Evacuation, seeing if it is still a viable option for our students and campus; thus critically looking at the advantages and disadvantages to not only the University, but to all resident students on campus.
Now you’re probably wondering about what all this information means for now, it means the following:
- All residences will have to evacuate for September;
- There are numerous outside groups that have already booked in for the holidays, thus no change is possible now;
- As far as remuneration is concerned: in terms of the Provisional Evacuation Policy all residences that evacuate now in September (which is everyone) will receive remuneration, allocated per bed (according to the beds made available);
- According to the Provisional Evacuation Policy: storerooms are to be made available on each level for use by residents in each University holiday;
- To clarify: Storerooms will still be available in December holidays, although rooms will not be able to be used as storerooms in this time, due to maintenance, etc.
- It is also important to note that Tygerberg campus and residences have their own procedures with regards to evacuation; thus this Evacuation Policy is applicable to Stellenbosch Campus only. (We trust that the Tygerberg Prims will pass this information on as well.)
- One will be able to live in the open residence in September: if for academic reasons accommodation is free, if for personal reasons one will pay R94.00 per day
The Prim Committee as well as the SRC 2011/2012 would like to assure you that we are handling this matter as best we can and are taking the best interests of students and the University forward.
Written by: Angelique Mills, PK Vice-Chairperson 2011/2012
All Ireners are required to evacuate Irene by 9am on Saturday, 3 September. The stay-in residences are Huis Ten Bosch, Minerva and Lydia.