Invoicing

All research, consulting, external work and goods that are provided by departments must be invoiced via the debtor's system. No invoice may be created on Stellenbosch University letterheads or generated by computer programs. The debtor's system should be used at all times to create invoices.

The Financial Policy (ref Sec 2.7) provides the rules and regulations of SU with regard to the issuing of invoices and the income accounts that should be used.  

The person who issues the invoice must ensure that the correct income account is used. Refer to the Financial Policy (ref Sec 6.1) for accounts which should be used for invoicing against research cost centres.

Payment should be made into the university's account electronically or per cheque with the invoice number as reference.

For further information / questions regarding the creation of a debtors code or an invoice, contact Tronel Claassens at 021 808 4534 / This e-mail address is being protected from spambots. You need JavaScript enabled to view it