THRIP Workflow
• new applications from May to July and
• APRs from July to August.
2. SU Coordinators notify SU researchers that the call for proposals or APRs is open and inform them of changes to the terms and conditions. An internal deadline 2 weeks prior to the THRIP deadline is determined.
3. Coordinators advertise the THRIP calls via email and via the SU news bulletin. Training of researchers to use the online system takes place.
4. Researchers contact the Manager: Research contracts at the SU Division for Research Development (Cornelia Malherbe) to confirm that a valid research contract or MoA in which ownership and exploitation of intellectual property arising from the project are agreed on and specified, has been signed.
5. Researchers complete application or APR forms online at http://nrfonline.nrf.ac.za
6. Researchers send applications or APRs electronically (pdf version or print preview via email) to Coordinators on or before the internal deadline.
7. Coordinators evaluate applications and APRs and propose changes.
8. Researchers amend proposals or APRs to accommodate the proposed changes
9. Researchers notify the industry partners via the NRF online system that approval is required.
10. Industry partners accept and approve the THRIP application or APR via the online system. A letter of intent including comments and the negotiated amount (financial and bursary contributions, including TIPTOP contributions) is completed online.
11. SU Researchers submit the online applications or APRs via the NRF online system, to the coordinator
12. Coordinators validate applications or APRs via the online system
13. THRIP panels evaluate proposals and APRs and approve projects (September, October).
14. Coordinators receive information via email from THRIP regarding awards made. Coordinators will provide relevant information to Researchers (December).
15. Researchers nominate students on the NRF system and provide proofs of registration and motivational letters (January - March).
16. The coordinators approve the student nominations online.
17. THRIP sends the award letters and Conditions of grant (CoG) documents to researchers.
18. Coordinators provide relevant information to Deans and SU THRIP Financial officer.
19. Researchers sign CoG documents, request industry partners to co-sign the CoG documents and send to SU Designated authority.
20. SU Designated authority signs CoGs and couriers it to THRIP.
21. Project Leaders keep records of their meetings with industry partners and other collaborators regarding the project.
22. Before equipment that has been budgeted for and worth R500 000 or more is acquired, researchers submit an equipment management plan to THRIP for approval by THRIP.
23. Researchers submit Proof of payments (PoPs) from industry partners to SU Finance who is responsible for collating and sending validated PoPs to THRIP. THRIP releases awarded funds according to the PoPs received and according to the appropriate matching ratio (January to December of year of funding).
24. Researchers report expenditure of THRIP funds against the project budget to the SU THRIP Financial officer.
25. Coordinators manage the process and handles all enquiries (excluding specific financial enquiries) related to THRIP project. They liaise between THRIP, SU Finance and SU Researchers.
26. Coordinators inform researchers of the THRIP cycle re-allocation process if and when surplus funds become available (November - December)
27. Finalise expenditure of reallocated and allocated funds before 31 March of the year following the year of funding (end of financial year). The Financial officer submits the audited financial reports to THRIP (15 April).
28. In addition to annual progress reports, researchers submit final reports to summarize the contribution of the projects during the full cycle of funding (year after the last year of the funding cycle).
NB: Failure to submit any of the mentioned reports may result in the recall of funds.
29. Grant-holders acknowledge THRIP/NRF in publications or media communications on the project.
